You have a 100-page document to send to your Canon printer at work, and you need to ensure that the entire document will go through without halting your printer — and everyone else’s print jobs — with a “Replace Toner” message. In some cases, you can check the toner level right from the comfort of your own workstation; in others, you must check the printer itself. You may find it helpful to have your Canon printer’s user manual handy, as menu options vary by model.
1. Log in to any computer with a networked or physical connection to the printer in question using an administrator account. In some larger environments, you may also need “Manage Printers” access to the printer in question.
2. Click the “Start” button, and then click “Devices and Printers.”
3. Click the printer in question. The toner level may appear at the bottom of the “Devices and Printers” window. If it doesn’t, keep following the steps below.
4. Click “File” and “Printing Preferences.” Look for a “supplies” or “maintenance” tab; the toner information may be listed there. If it’s not, your printer driver probably does not support supply level reporting in this manner, so you need to check this information on the printer.